Privacy Policy

1ST JANUARY 2026

1. Who We Are

This Privacy Policy explains how Northern Gyms Ltd, trading as Last Sun Dance ("we", "our", or "us"), collects, uses and protects your personal information when you visit our gym, use our website, or become a member.

Data Controller: Northern Gyms Ltd (trading as Last Sun Dance)
21 Felnex Close
Leeds
LS9 0TN
United KingdomWebsite: lastsundance.com
Email: info@lastsundance.com
Telephone: 0113 240 7832

2. What Information We Collect

Depending on how you interact with us, we may collect:

• Name

• Date of birth

• Postal address

• Email address

• Telephone number

• Emergency contact details

• Membership information

• Attendance and booking records

• Information required for health and safety purposes where appropriate

• Communications you send to us

We do not store your full payment card details.

3. How We Collect Your Information

We collect personal information when you:

• Join as a member

• Purchase memberships or day passes

• Book classes or activities

• Contact us by email, telephone or in person

• Visit our premises

• Use our website

4. How We Use Your Information

• We use your personal information to:

• Create and manage your membership

• Process bookings and attendance

• Provide climbing and fitness services

• Communicate with you about your membership or bookings

• Process payments

• Respond to enquiries

• Comply with legal obligations

• Maintain the safety and security of our facilities

• Improve our services

Where required by law, we will ask for your consent before sending marketing communications. You may withdraw your consent at any time.

5. Lawful Basis for Processing

We process your personal information under one or more of the following lawful bases:

• Performance of a contract

• Compliance with legal obligations

• Legitimate interests in operating our business safely and efficiently

• Consent, where applicable

6. Payment Processing

Payments are securely processed by Stripe. We do not receive or store your full payment card details. You can read Stripe's Privacy Policy here: Stripe Privacy Policy

7. Membership Management

We use GymMaster to manage memberships, bookings and customer records. Your personal information is securely stored and processed within the GymMaster membership management system. You can read GymMaster's Privacy Policy here: GymMaster Privacy Policy

8. Sharing Your Information

We do not sell your personal information. We may share your information with trusted service providers where necessary to operate our business, including:

• GymMaster (membership management)

• Stripe (payment processing)

• Professional advisers where required

• Government or regulatory authorities where legally required

These providers process personal data under appropriate contractual and security arrangements.

9. How Long We Keep Your Information

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected and to comply with our legal, accounting and tax obligations.

10. Security

We take appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, misuse or disclosure.

11. Your Rights

Under UK data protection law, you have the right to:

• Request access to the personal information we hold about you.

• Request correction of inaccurate or incomplete information.

• Request deletion of your personal information where applicable.

• Request restriction of processing in certain circumstances.

• Object to certain types of processing.

• Withdraw consent where processing is based on consent.

To exercise any of these rights, please contact us using the details provided above.

12. Cookies

Our website, lastsundance.com, may use cookies that are necessary for its operation and, where applicable, to improve website performance, analyse website usage and enhance your experience. Where required by law, we will request your consent before placing non-essential cookies on your device.

13. Complaints

If you have any concerns about how we process your personal information, please contact us first and we will do our best to resolve the issue. If you remain dissatisfied, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO).

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated effective date.